Is it legal to fax medical records?

Yes. HIPAA allows the faxing of Protected Health Information (PHI) for treatment, payment, or healthcare operations. However, you must use reasonable safeguards (like encryption and cover sheets) to protect the data.

Can I use a regular fax machine?

Technically yes, but it is risky. If the receiving machine is in a public hallway, anyone could read the records. Secure Cloud Fax (like mFax.to) is safer because it delivers the document directly to a password-protected inbox.

Do I need a special cover sheet?

Yes. You must include a HIPAA disclaimer on the cover sheet stating that the information is confidential and intended only for the recipient.

How to Fax Medical Records Securely (HIPAA Guide 2026)

Faxing medical records is risky if you don't follow the rules. Here is the HIPAA-compliant way to send PHI using mFax.to without archaic hardware.

Frequently Asked Questions

Is it legal to fax medical records?: Yes. HIPAA allows the faxing of Protected Health Information (PHI) for treatment, payment, or healthcare operations. However, you must use reasonable safeguards (like encryption and cover sheets) to protect the data.
Can I use a regular fax machine?: Technically yes, but it is risky. If the receiving machine is in a public hallway, anyone could read the records. Secure Cloud Fax (like mFax.to) is safer because it delivers the document directly to a password-protected inbox.
Do I need a special cover sheet?: Yes. You must include a HIPAA disclaimer on the cover sheet stating that the information is confidential and intended only for the recipient.